TRAVEL EXCEPTION POLICY ADVISORY Oklahoma City Weather
BULLETIN #1 ISSUED: May 20, 2013
Applies for tickets issued on or before May20, 2013
Delta Air Lines is offering travel options for customers who wish to make a voluntary itinerary change because their flight plans may be impacted by the weather in the Oklahoma City, Oklahoma, area.
ATTN WORLDSPAN (1P) USERS – Please note procedures below.
Note: DL/AF/KL policies may vary between carriers due to local operational circumstances and limitations.
DL/KLM (Air France information is located at the end of this document.)
Reason: Oklahoma City Weather
Dates of Impacted Travel: May 20, 2013 through May 22, 2013
Applicable to Travel On: Delta / Delta Connection / DL Coded KLM operated / KLM operated DL coded / KLM coded KLM operated / AF coded DL operated/ DL coded AF operated
Issued On: DL 006 / KL 074 ticket stock
Delta will waive administrative change fees and travel agents may rebook and reissue tickets provided the below guidelines are met and applied:
Applicable to tickets issued on or before: May 20, 2013
New travel must originate on or before: May 27, 2013
New travel must be rebooked no later than: May 27, 2013
Ticket must be reissued on or before: May 27, 2013
Minimum/Maximum Stay Requirements may be waived under these circumstances:
Rebook permitted as indicated below:
If customers are unable to rebook or reissue their ticket within the given timeline, they can cancel their reservation and use the value of the ticket toward the purchase of a new ticket for a period of one year from the date of original issuance.
(IMPORTANT - WORLDSPAN 1P USERS See note.)
1. PNR must be documented with a valid OSI message:
2. The reissued ticket must include the proper waiver code based on rebooked itinerary.
Waiver code placement/GDS ticket information (WorldSpan (1P) Users – see note)
NOTE: 1P USERS – WORLDSPAN - If applying Rapid Reprice, please use the following procedure:
PNR and WAIVER CODE INFORMATION
Connecting customers’ enroute to one of the above-listed destinations or whose flights are diverted should work directly with the airport to rebook their travel.
If a customer’s flight is cancelled due to this event, and no other alternate flights are acceptable, travel agents may refund a totally unused non-refundable ticket(s) through normal ARC/BSP processing.
Required Documentation for Refunds
PNR must be documented with the following OSI message:
Travel agents may also utilize the Travel Agent Weather Event Online Refund form to submit a refund request in the following cases:
Due to severe weather conditions in Oklahoma City, Air France has implemented specific commerical instructions to allow voluntary rebooking options for Air France ticketed customers on flights to/from or via OKC who wish to change their journey, without any penalties or change fees regardless of the fare purchased. These instructions apply to AF marketing flights operated by Delta.
Travel dates impacted: May 20 to 22, 2013
Destinations impacted: All flights to/from via OKC
Rebooking in the same cabin is permitted on AF/KL/DL/AZ only for departures through Monday, May 27, 2013.
One outbound and one inbound change are permitted to preserve the original duration of the journey.
For customesr who wish to change their point of origin/destination, use the full value of the unused flight coupons towards the purchase of a new ticket to/from any origin/destination at any AF/KL fare, waiving any penalties and collecting any fare difference or refunding any residual amount in the form of a non-refundable EMD/MPD.
Refund according to fare rules. If the ticket is non-refundable, issue a non-refundable EMD/MPD for the full value of the unused flight coupons, valid for one year on Air France or KLM. When flight is cancelled or delayed for more than 5 hours full refund is possible.
Tickets must be rebooked/reissued by May 27, 2013.
Travel agents may visit www.afkl.biz for complete details and any applicable rebooking instructions should flight irregularities occur.
To find current flight changes and rebooking instructions on at www.afkl.biz please follow these steps:
From the top of the Home Page:
For additional assistance in rebooking, travel agents may call Air France’s dedicated Travel Agency number at 1-800-446-9708 (1-800-363-5505 in Canada) or visit Air France’s trade site at www.afkl.biz.
Air France encourages all customers to check flight and gate status prior to leaving for the airport. For complete travel information visit www.airfrance.com