Upper Midwest Winter Weather Travel Exception Policy Bulletin 1 - April 9, 2013

TRAVEL EXCEPTION POLICY ADVISORY             Upper Midwest Winter Weather

BULLETIN #1                                                     ISSUED:  April 9,  2013

Applies for tickets issued on or before April 9, 2013

Delta Air Lines is offering travel options for customers who wish to make a voluntary itinerary change because their flight plans may be impacted by the winter weather in the upper Midwest region of the U.S.  

ATTN WORLDSPAN (1P) USERS – Please note procedures below.

Note: DL/AF/KL policies may vary between carriers due to local operational circumstances and limitations.

DL/KLM (Air France information is located at the end of this document.)

Reason:                                    Upper Midwest Winter Weather   

Dates of Impacted Travel:       April 10, 2013 through April 11, 2013 

Applicable to Travel On:          Delta / Delta Connection / DL Coded KLM operated / KLM operated DL coded / KLM coded KLM operated / AF coded DL operated/ DL coded AF operated

Issued On:                               DL 006 / KL 074 ticket stock

Affected Area(s) To/From/Through the following:

  • Minneapolis/St.Paul, MN (MSP)
  • Rapid City, SD (RAP)
  • Sioux Falls, SD (FSD)

Policy Information

Delta will waive administrative change fees and travel agents may rebook and reissue tickets provided the below guidelines are met and applied:

  • Travel has not commenced on the affected flight segment and the ticket has not been reissued by Delta
  • The first departure flight is more than 3 hours away
  • Customer has not checked in (If checked in, Delta must reissue the ticket)
  • Only one change is permitted under this policy (Bulletin #) without a change fee (Administrative Service Charge - ASC).
  • Tickets can only be reissued by the agency that originally issued the ticket
  • Bulk/Net Fare tickets must be referred to original issuing agent
  • Some affected itineraries may have been proactively rebooked and reissued. If assistance is needed with additional changes, please contact Delta.
  • Changes outside of these guidelines are subject to the reissue rules of the ticketed fare. This includes any applicable additional collection or administrative fees.

Applicable Dates

Applicable to tickets issued on or before:             April 9, 2013

New travel must originate on or before:               April 15, 2013

New travel must be rebooked no later than:         April 15, 2013

Ticket must be reissued on or before:                  April 15, 2013

Change to Origin / Destination

  • Changes to Origin / Destination are permitted and subject to additional collection for the new itinerary.  To reissue, apply the value of the unused flight coupon (s) and exchange to issue another ticket with the new origin/destination at current applicable fares. Collect any applicable fare difference at the time of reissue.
  • Change fee may be waived provided ticket is reissued within policy guidelines, PNR is documented with OSI and the applicable change fee waiver code is applied as noted in the waiver section below.

Minimum/Maximum Stay Requirements

Minimum/Maximum Stay Requirements may be waived under these circumstances:

  • When a change to the outbound travel occurs, the unaffected return date may be changed to protect the original length of the trip. The return travel must be booked in the original class of service.
  • Change fee may be waived provided ticket is reissued within policy guidelines. In addition, PNR must be documented with OSI and the applicable waiver code used and documented on ticket as noted below.

Applicable Booking Class

Rebook permitted as indicated below:

  • If new travel originates April 9, 2013 through April 15, 2013, book in same class if available. If same class is not available, ok to rebook in the next lowest class available up to and including Y class (cabin to cabin).
  • Fare differences and change fee will be waived provided the ticket is reissued within policy guidelines. In addition, PNR must be documented with OSI and the applicable waiver code used and documented on ticket as noted below.

If customers are unable to rebook or reissue their ticket within the given timeline, they can cancel their reservation and use the value of the ticket toward the purchase of a new ticket for a period of one year from the date of original issuance.

  • Change fee may be waived if customers reissue tickets on or before April 15, 2013, provided ticket is reissued within policy guidelines. In addition, PNR must be documented with OSI and the applicable waiver code used and documented on ticket as noted below.
  • Please note for tickets reissued after April 15, 2013, change fees will apply.

Future Travel Rebooking Options

  • Customers who reschedule their reservation for travel after April 15, 2013, and are able to reissue no later than April 15, 2013, may be subject to any applicable additional fare for their new itinerary, however, the change fee will be waived. In addition, PNR must be documented with OSI and the applicable waiver code used and documented on ticket as noted below.
  • Please note for tickets reissued after April 15, 2013, change fees will apply.

Required Documentation for Reissue


1. PNR must be documented with a valid OSI message:


2. The reissued ticket must include the proper waiver code based on rebooked itinerary.  

  • Event waiver codes 
  • Use Waiver code 04091N for rebooking cabin to cabin
  • Use Waiver code 04091C to waive change fee only, provided:
    • New itinerary is rebooked/ ticketed within all parameters of this policy
    • New itinerary is priced at current applicable fares and rules

Waiver code placement/GDS ticket information (WorldSpan (1P) Users – see note)

  • If no ticket designator is applicable, waiver code to be placed in ticket designator field
  • If a ticket designator applies, place waiver code in tour code box
  • If tour code box is not available, place waiver code in the endorsement field

NOTE: 1P USERS – WORLDSPAN  - If applying Rapid Reprice, please use the following procedure:   


  • Add OSI only:
  • Do not add the waiver code
  • Waiver code will automatically be added to endorsement info.     


Connecting customers’ enroute to one of the above-listed destinations or whose flights are diverted should work directly with the airport to rebook their travel.


If a customer’s flight is cancelled due to this event, and no other alternate flights are acceptable, travel agents may refund a totally unused non-refundable ticket(s) through normal ARC/BSP processing.

Required Documentation for Refunds

PNR must be documented with the following OSI message:


Travel agents may also utilize the Travel Agent Weather Event Online Refund form to submit a refund request in the following cases:

  • If a ticket has already been reissued by Delta or the ticket is partially used
  • Travel agents whose customers contact them directly to initiate the refund


Air France – Upper Midwest USA Winter Weather – April 9, 2013

Due to winter weather conditions forecasted for the Upper Midwest in the United States from Wednesday, April 10 through Thursday, April 11, 2013, Air France has implemented specific commercial instructions. Ticketed passengers with flights on the above dates to/from/via Minneapolis, MN (MSP), Sioux Falls, SD (FSD) and Rapid City, SD (RAP) may rebook their flights without charge regardless of the fare purchased.

Voluntary Changes (Flights scheduled to operate):

Rebooking in the same cabin on AF/KL/DL/AZ only, is permitted for departures no later than Monday, April 15, 2013. The ticketed or lowest available class in the same cabin must be used.
Tickets must be reissued by April 15, 2013.
If the ticketed flight is operating, refund according to fare rules. If the ticket is non-refundable, issue a non-refundable EMD/MPD for the full value of the unused flight coupons, valid for one year on Air France or KLM.
Customers who wish to change their point of origin or destination may use the full value of the unused flight coupons towards the purchase of a new ticket to/from any origin/destination at any AF/KL fare, waiving any penalties and collecting any fare difference or refunding any difference with a non-refundable EMD/MPD for future travel. Tickets must be reissued by April 15, 2013.

Involuntary Changes (Flight cancelled or delayed for more than 5 hours for long-haul flights, 3 hours or more for short and medium-haul flights):

Apply the generic “Commercial Instructions – Level 1” found on www.afkl.biz as shown below.

Travel agents may visit afkl.biz for complete details and any applicable rebooking instructions should flight irregularities occur.

To find current flight changes and rebooking instructions on www.afkl.biz, please follow these steps: From the top of the Home Page:

Select the drop-down menu “NEWS & PROMOTIONS – AF-Schedule Changes – Daily Report/Flash” which will indicate current flight changes.
Select “Instructions” from the menu in the left margin
Click the link for the instructions at the top of the instructions page for specific procedures on rebooking affected passengers.

For additional assistance in rebooking, travel agents may call Air France’s dedicated travel agency number at 1-800-446-9708 (1 800 363 5505 in Canada).

Air France encourages all customers to check flight and gate status prior to leaving for the airport. For complete travel information, visit www.airfrance.com.


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